Arena Group

Arena Group

Arena works with many clients in the education sector, helping them with the common issues they face relating to the management, control and security of their vital documents. In addition to copy and print, and managed print services, Arena Group has developed mstore for Education, its own electronic document and records management system (EDRMS). mstore delivers a user-friendly mechanism to improve the whole document storage, retrieval and archiving process, whilst adding a level of security and functionality to improve legal compliance and the security of critical files.

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If you want to get more from your supplier, why not think beyond price? Arena has been supporting schools and colleges from day one, and specifically founded the business on strong community values that still stand 25 years later. Whilst price remains key for cash-strapped schools, many appreciate the additional, community-driven contributions that Arena can make. To see how much a supplier can help with the school community and beyond, take Ashton Sixth Form College in Greater Manchester...

Making the most of technology does not have to be an expensive luxury for schools. A recent study of four education organisations - one Further Education college and three Secondary schools - demonstrated that by implementing mstore for education, Arena’s electronic document management platform, significant returns on investment can be gained, making this a cost-effective choice.

At a recent webinar on ‘Practical Insight on the GDPR for schools’, Arena’s Neil Maude shared some of the most relevant features of the new data protection regulation for schools, the potential impacts, and next steps. This was followed with a survey to understand the state of play for education on individual schools’ journeys towards the May 2018 deadline, which has elicited some interesting insights. For example:

Schools and academies are urged to be more aware of the forthcoming changes to data protection at all levels of the organisation. To help schools, colleges and other education institutions navigate their way through the new General Data Protection Regulation (GDPR), and get plans off the ground, Arena Group has set up a free, practical webinar.

It’s vital that teachers understand how edtech can help learners to develop confidence in their abilities, and recognise the progress that they have made.  Arena has teamed up with Fujitsu to enhance the use of edtech to improve school efficiency and performance. By applying scanning innovation to the classroom, for example, teachers are able to put greater emphasis on progress across the curriculum, particularly in creative and technical subjects.

There are many benefits of changing the way a school manages student records, from traditional paper-based systems to electronic document management – saving space, increasing productivity, ease of audit preparation. But with the new general data protection regulation (GDPR) on the horizon, now more than ever is the time to act and review how you manage student and other files.

With new data protection regulations coming into force in May 2018, all organisations, including schools, will need to rethink how they manage personal data in order to comply fully. GDPR, or the General Data Protection Regulation, is designed to bring data protection up-to-date and provide greater protection to the individual. This will place more onerous requirements on schools to manage data well and more rigorously than current regulations permit. Penalties have also increased, making this a critical issue that cannot be swept under the carpet.

With document retention periods ranging from days to years, document-management specialists Arena Group are working to save schools from storage and retrieval problems. The company’s mstore software, an electronic document and records management system (EDRMS), helps school staff to stick to requirements from the Data Protection Act 1998, which state that schools should not keep records for any longer than necessary.

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