Arena works with many clients in the education sector, helping them with the common issues they face relating to the management, control and security of their vital documents. The Arena Group has developed mstore for Education, its own electronic document and records management system (EDRMS). mstore delivers a user-friendly mechanism to improve the whole document storage, retrieval and archiving process, whilst adding a level of security and functionality to improve legal compliance and the security of critical files.
There are many benefits of changing the way a school manages student records, from traditional paper-based systems to electronic document management – saving space, increasing productivity, ease of audit preparation. But with the new general data protection regulation (GDPR) on the horizon, now more than ever is the time to act and review how you manage student and other files.
With new data protection regulations coming into force in May 2018, all organisations, including schools, will need to rethink how they manage personal data in order to comply fully. GDPR, or the General Data Protection Regulation, is designed to bring data protection up-to-date and provide greater protection to the individual. This will place more onerous requirements on schools to manage data well and more rigorously than current regulations permit. Penalties have also increased, making this a critical issue that cannot be swept under the carpet.
With document retention periods ranging from days to years, document-management specialists Arena Group are working to save schools from storage and retrieval problems. The company’s mstore software, an electronic document and records management system (EDRMS), helps school staff to stick to requirements from the Data Protection Act 1998, which state that schools should not keep records for any longer than necessary.