Arena experts have already set their minds to the impact on schools, and have developed practical solutions so that schools can start to put their house in order and embark on the journey towards compliance. As a starting point, Arena has published a paper which provides valuable insights into what GDPR will mean for your organisation and some practical steps to take.
For example, essential paperwork, documents and data are at the heart of every school. With changes underway through GDPR, now is the time to act to protect your school from the risk of fines, unwieldy workloads and reputational damage. Schools should ensure a robust IT infrastructure including copy and print devices correctly configured and managed to prevent data breaches. Demonstrating that the school already has solid protocols, policies and practices in place goes a long way to mitigating risk and demonstrating reasonable response to the regulations.
Schools are already benefiting from new ways of working by managing their documents digitally with mstore from Arena. And changing how schools work with documents will also ensure that there’s no more rifling for the right information in response to a subject access (SAR) or freedom of information (FOI) request. Vast, uncontrolled file archives and worry over managing document retention to ensure compliance is a thing of the past. Preparing for OFSTED takes minutes instead of days through managed access. These and other issues that plague SBMs and schools are addressed through a flexible approach to changing the way schools work for the better, with cost savings freeing up vital funds for other activities.
Now is the time to act. And wherever you and your school is on your GDPR journey, the insights shared in this paper should prove a valuable step in ensuring you protect your organisation from risk.